Knowledge
Construction payroll operations in Employment Hero.
15 minutes, your EBA, no sales script.
Runbook
What does the payroll week look like?
- Mon-FriHours captured and approved on siteWorkers record hours in Crew Time. Foremen check breaks, job splits and site notes before office approval. Agree a cutoff with your payroll team.
- MondayInterpretation and exceptionsCheck missing approvals, overtime, RDO treatment and site allowances against the Employment Hero setup. Keep a record of corrections and who approved them.
- TuesdayRun finalisedYour authorised payroll team reviews Employment Hero results and controls finalisation, reporting and payments.
- TuesdayCosted labour postsReview labour costs and journals in Employment Hero and your accounting system using the job context from the timesheets.
- Any timeAdjustmentsRecord late timesheet changes and their approval. Your payroll team decides how to correct the affected pay period in Employment Hero.
Failure points
How do you know your pay run is fragile?
Each of these works fine until the week someone is on leave.
- A CSV between approval and payment, an unlogged change to pay data
- One person who knows how the allowances work
- Rates maintained in a spreadsheet beside the payroll system
- Contribution timing that has not been reviewed against current obligations
- Labour cost that only exists after the month closes
- Interpretation nobody can trace back to a clause
Operations questions
How long should a weekly construction pay run take?
It depends on crew size, agreement complexity and exceptions. Approved Crew Time hours reduce re-entry, but your payroll team still needs time to review Employment Hero results and sign off.
What if a timesheet is approved late?
Record the change and approval in Crew Time, then have your payroll team decide the correct adjustment and timing in Employment Hero. Do not assume every correction can wait until the next run.
Who should own payroll in a builder?
An authorised payroll owner who understands your agreements and can sign off exceptions. Our consulting can help document Employment Hero configuration so that knowledge is not held by one person.Custom quote, book a call
Do we still need a bookkeeper?
Crew Time does not replace your payroll team or bookkeeper. They retain responsibility for payroll review, reporting, payments and accounting reconciliation.
Reviewed August 2026.