Migration guide
Construction payroll migration to Employment Hero.
15 minutes, your EBA, no sales script.
The three decisions
What actually breaks in a payroll migration
Not the pay run. The pay run is the easy part. What breaks is the reporting trail behind it, and the liabilities that outlive the system you are leaving.
A dollar of opening variance on day one is still a dollar of variance in five years, and by then nobody can explain it.
Sequence
The order to plan with your payroll team
Capture before you configure
Balances, histories and year-to-date figures come out of the outgoing system first, while it is still live and still reportable.Reconcile in dollars
Hours match easily. Dollars are where the truth is, because the rate the balance was accrued at matters as much as the quantity.Snapshot the forever liabilities
Long service leave outlives your record retention obligations and your old payroll licence.Then go live once
Your payroll team confirms Employment Hero reporting and payment setup, tests approved Crew Time timesheets and signs off the cutover.
If you are on an EBA, the clause build runs alongside the migration. See how we build your EBA and the RDO accrual rules that most opening balances get wrong.
Migration questions
When is the best time to change payroll systems?
The start of a financial year is cleanest, because the outgoing system finalises a complete year of ATO reporting and the new system opens with nothing to duplicate. Mid-year is still workable, it just makes the fresh start versus carryover decision matter more.
What do we have to capture before the old system is switched off?
Leave balances in hours and dollars at the cutover date, a full long service leave history including start dates and unpaid leave periods, final year-to-date figures per employee, super payment history, and the last reconciled pay run to test against. Export and retain it before access to the outgoing system ends.
Do employees see anything different in myGov?
The chosen reporting method determines what appears. Your payroll team or registered agent should confirm the expected income statements and explain them to employees before cutover.
Who does the migration work?
Contact us to scope Employment Hero construction setup and Crew Time handover. Your payroll team controls migration data, reporting decisions and payments.Custom quote, book a call
Reviewed August 2026. General information, not legal or tax advice.
Next step
Planning a switch this quarter?
Send us your current setup and cutover date. We'll tell you what to capture before the old system is switched off.
15 minutes, your EBA, no sales script.
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