Project
Payroll
Pricing

Setup guide

Construction payroll in Employment Hero, with QuickBooks Online.

Using QuickBooks Online does not mean you have to lose your construction job context. Crew Time captures hours, rosters and site approvals for Employment Hero. Your payroll team runs payroll there and reviews how payroll journals and labour costs reach QuickBooks Online. This is a workflow guide, not a current Crew Time payroll connection to QuickBooks Online.
Get startedBook a walkthroughAll integrations

15 minutes, your EBA, no sales script.

Data flows

What data moves, and which way?

  • Approved site hoursCrew Time → Employment HeroMap employees, jobs, cost codes and approvals before the handover
  • Payroll configurationReview in Employment HeroCheck classifications, earning categories, allowances and agreement rules with your payroll team
  • Accounting journalsEmployment Hero → QuickBooks Online, subject to setupConfirm the available accounting connection or export process with your payroll and accounting teams, not a direct Crew Time ledger feed
  • Labour cost reconciliationPayroll team → accounting reviewCheck account mapping, job costing and reconciliation against the approved pay run

In context

Where does QuickBooks Online sit in your workflow?

  1. 01

    Clock onsite

    Phone or site kiosk, works offline and syncs when signal returns.

  2. 02

    Job-costedhours

    Every hour coded to job, cost code and work type.

  3. 03

    Dockets andapprovals

    Foreman approves the day, client signs the daily docket.

  4. 04

    Award/EBA rulesin EH

    Employment Hero calculates penalties, allowances and RDOs from your setup.

  5. 05

    Pay runin EH

    Your team runs pay in Employment Hero. We never touch wages.

We can build your award and EBA setup in Employment Hero. Custom quote, book a call.

QuickBooks Online questions

Can we keep QuickBooks Online for accounting?

Crew Time does not replace your accounting system. Confirm how your Employment Hero account can hand journals to QuickBooks Online, including available fields and any manual reconciliation.

Does Crew Time send payroll to QuickBooks Online?

Employment Hero is the current payroll connection. Connections to other payroll platforms come later. This page is an accounting workflow guide, not a promise of another payroll integration.

What if we currently run payroll in the accounting platform?

Your payroll team decides whether to move payroll to Employment Hero. Preserve reporting history, reconcile opening leave and test the construction rules before cutover. Crew Time supplies approved timesheets, not payroll processing.

Can Project Payroll help with setup?

Contact us to scope Employment Hero construction configuration and award or EBA rebuild consulting. Your payroll team retains responsibility for payroll, journals, reporting and payments.Custom quote, book a call

Reviewed August 2026. Connection scope confirmed during setup before you rely on it.